How to Split Large PST File into Smaller Parts – Easy Methods

When your Outlook is slowing down or crashing, most likely the size of your PST file has increased excessively. The simplest solution to this problem is to split large PST file into smaller parts, which will be more manageable, and the corruption risk will be minimized.

You don’t need to worry about large PST file, which are a common problem for Outlook users. You can increase efficiency, protect your emails, and avoid clear of irritating mistakes by splitting them into smaller pieces.

I’ll walk you by means of the benefits of splitting PST file, the manual options available, and the most dependable way to do it fast and securely in this guide.

Why Do You Need to Split Large PST File into Smaller Parts?

Outlook may slow down, crash, or even become corrupted if a single PST file gets too large. The following are some common reasons for a split PST without Outlook:

• Outlook loads and searches emails too slowly.
• When the PST file size limit is exceeded, corruption results.
• Data migration and backup become challenging.
• It is inconvenient to manage emails in a single, big file.

As such, many users would rather break PST file into smaller file in order to achieve smooth performance.

Challenges of Oversized PST File

In case your PST file is too large, you can have a few issues:

1. The possibility of corruption is higher for big PST file.
2. Oversized PST file take more time to back up and restore.
3. Outlook performance is slowed down by big PST file.
4. It becomes challenging to manage and arrange emails in a single, Oversized file.

Techniques for Manually Dividing Large PST File Into Smaller Sections

Outlook offers a few manual methods. They might not always be effective, though, and they take more work.

1. Use Archive Feature

You can transfer older emails to a different PST file using Outlook’s built-in Archive feature.

Steps:

1. Switch to File > Info > Tools > Clean Up Old Items after opening Outlook.
2. Select the folder or mailbox that you wish to archive.
3. Decide on a range of dates. Emails sent before this date will be moved.
4. Decide where to save the newly created PST file.
5. Complete the PST splitting method by size or folder.

This method helps in breaking big file, but you have limited control over file size.

2. Use Import/Export Option

Another way to split large PST file into smaller parts is by using Outlook’s Import/Export feature.

Steps:

1. Once Outlook is open, select File > Open & Export > Import/Export.
2. Pick Outlook Data File (.pst) under Export to a File.
3. To make smaller PSTs, choose folders and apply filters.
4. After you save the file, repeat the process with the other folders.

When working with very large file, this method can be time-consuming, but it does work.

Limitations of Manual Methods

Considering the fact that manual options have the following limitations:

• Takes a long time and calls for technical expertise.
• PST cannot be automatically divide by size.
• High possibility of import/export errors.
• PST cannot be split directly without Outlook.

Professionals frequently choose automated solutions as a result of these problems.

Expert Solution: Make Use of a BLR PST Splitter Tool

A professional utility such as a BLR PST converter tool is the easiest and surest way to split large PST file into smaller parts. With such software, you can:

1. Prevents PST corruption.
2. Keeps email formatting & attachments safe.
3. Works without Outlook.
4. Split by size, folder, date, or email ID.

For example, the entire process is made simpler by the highly effective PST Converter Software provided by BLR Tools. Users can split large PST file with a few clicks and preserve all of their data.

Steps to Split Large PST File into Smaller Parts Using Software

Here’s how you can do it with a professional tool:

1. Install the PST Converter Tool on your computer after downloading it.
2. Add the PST file you want to split.

3. Preview mailbox items (see screenshot) before splitting.

4. Choose PST from the Export Options (as shown in the screenshot).

5. Select Split option – by size, year, folder, or date.

6. Choose the destination path and click Export to split the PST into smaller parts.

Within minutes, your big PST file will be divided into multiple smaller and manageable file.

Manual Method vs. Software Method

The Manual Method

• Takes a long time and involves several steps.
• No direct option to break PST file into smaller parts.
• High risk of data loss or corruption.
• Dependent on Outlook installation.
• Limited flexibility and no advanced features.

Using Software (BLR PST Data Converter)

• Easily split PST without Outlook dependency.
• Handles large PST files efficiently.
• Offers flexible splitting options (size, date, folder, year).
• Provides extra features like converting to other formats.
• Ensures a 100% secure process with zero data loss.
• Supports all Outlook & Windows versions.
• Easy-to-use interface for beginners & professionals.
• Faster backup & restore functionality.

Conclusion

Oversize PST file may cause performance problems and, in fact, cause corruption of data. Split large PST file into smaller parts is the best PST file too large. Although methods such as manual ones as Archiving and Import/Export, can be used, they are time-consuming and less reliable.

The best way to split a PST file into smaller file without losing data is to use a professional PST Splitter Tool. Size, folder, and year splitting are some of the features that make these tools more efficient.

Use a reliable tool, such as the BLR PST email data converter, to handle your emails with ease if you’re having trouble with big Outlook data file.