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RTF or Rich Text Format is a text file, and it is compatible with all word processors. It doesn’t require Outlook for viewing, which makes data easily shareable. RTF file maintains email content with original formatting and metadata into a single file, keeping each email separate. Outlook has an inbuilt feature to save emails to RTF format, but that is suitable for a few emails, as users have to manually convert each email one by one. In this article, we will also share an automated solution to perform PST to RTF conversion that will make the task faster.
Let’s look at both methods in detail to help you choose the one that works best for you. Before exploring the methods, let’s first see the reasons.
Why Convert PST File to RTF Format?
RTF file is a compatible file format that can be viewed with any word processor application, thus making it the best choice for users who wish to share emails with non-Outlook users. Some other reasons make users convert PST file to RTF format. A few of the common reasons are:
- RTF files can be accessed with programs like WordPad, Google Docs, or Microsoft Word.
- RTF files are platform independent; you can view them on any Windows or MAC device.
- You don’t need an Outlook installation to view emails if you have saved emails to RTF format.
- RTF files are easier to organize as a separate RTF file is created for each email, which makes sharing easier if you need to share only a few emails.
- RTF file maintains the original formatting of your email, such as fonts and links, making it suitable for archiving and documentation.
Manual Method to Convert PST File to RTF via Outlook
Outlook allows users to save individual emails to RTF format. The complete process to export PST emails to RTF format is:
- Open MS Outlook.
- Open the email you want to save to RTF format.
- Go to File > Save As.
- Select Rich Text Format(*.rtf).
- Click Save and choose the destination.
Note: Manual conversion is possible for a small number of emails. However, it takes a long time for large PST files, and attachments might not always transfer correctly.
Using a PST to RTF Converter Tool
As in the manual method, users have to save each email one by one, which is a tedious task if you have a large number of emails to convert. In order to convert multiple emails to RTF format simultaneously it’s always better to use a professional application. BLR PST Converter is one such solution that provides users with the option to bulk convert PST emails to RTF format. Using pst converter software; a professional tool guarantees total data protection while maintaining the original formatting and metadata of emails intact.
Advantages of Using a PST to RTF Converter
- Easily convert PST files to CSV, PDF, MSG, EML, HTML, and more.
- Works with PST files from Outlook 2021, 2019, 2016, 2013, and earlier.
- Supports moving PST data to various email clients and webmail services.
- Simple design for hassle-free conversion.
- If your PST file is large, it will split large PST file into smaller parts.
- Convert PST files of any size efficiently.
Conclusion
We have discussed the manual for exporting PST emails to RTF format in detail above. If you have only a few emails to convert, you can choose the manual method. Otherwise, when you have a large PST file and want to save multiple emails simultaneously, you can opt for the professional solution suggested above in the article.
