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Microsoft Outlook is one of the most preferred email clients liked by individuals and businesses worldwide. It stores all mailbox items like emails, contacts, calendars, notes, journals, etc., in a PST(Personal Storage Table) file. On the other hand, programs like Excel store data in CSV(Comma Separated Value) format, which is a lightweight format, and store data in tabular format. Many users prefer to convert PST file to CSV as it is widely supported across platforms. Follow the blog to learn various methods to export PST file data to CSV format without any hassle.
Reasons to Convert PST File to CSV Format
There are various reasons why a user needs to convert PST to CSV file. Some of the common reasons are listed below:
- CSV format makes it easier to organise and filter data.
- A PST file is accessible only with Outlook, while a CSV file can be accessed in databases, Google Sheets, or Excel.
- CSV files are significantly smaller than large PST files.
- Importing CSV files into CRMs or other platforms is simple.
- CSV provides a rapid method of storing readable copies of contacts or emails.
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Steps to Convert PST File to CSV
There are mainly two methods to export data from PST file to CSV format:
- Convert PST to CSV Format Manually
- Export PST Files to CSV Format Automated Solution
The manual method for converting PST file to CSV format works only if you have Outlook installed. Otherwise, you can choose an automated solution for exporting data from PST file to CSV file.
Method 1: Convert PST to CSV Format Manually
- Open MS Outlook.
- Click File > Select Open & Import > Import/Export.
- Select Export to a File and Click Next.
- Select the Comma-Separated Value option.
- Now select the folders you want to convert to CSV format.
- Select the destination to save the CSV file.
Method 2: Export PST Files to CSV Format Automatically
The manual method for converting PST to CSV file is simple and easy to follow, but sometimes there are situations when the Outlook PST file is damaged, or MS Outlook is not available. In such a situation, the use of a professional PST Converter tool is suggested, which can repair PST file and convert it to CSV format. BLR PST Converter is one such solution that can export PST file to CSV format even when the PST file is corrupted or Outlook is not available.
Conclusion
When users want flexible, lightweight, and analysis-friendly data outside of Outlook, they need to convert PST file to CSV. For small files, manual methods may work well despite being time-consuming and prone to errors. When dealing with a large PST file with a huge number of contacts, it is recommended to use professional software for better results. BLR Tools provides one such PST to CSV converter that allows users to convert multiple PST to CSV simultaneously.
