How to Change OST File into PDF with Attachments?

Overview: Microsoft Outlook is a poweful email client used by millions worldwide. But when it comes to managing your emails, things can get confusing since Outlook stores data in OST and PST file. Today in this blog, we’ll show you step-by-step how to change OST file into PDF format with attachments. Additionally, find why converting your emails matters and how to secure your important data for future use.

Why We Need to Change OST File into PDF?

Exporting OST file to PDF has different reasons; the most frequent of them are needed for securely storing documents or for sharing email data with someone who does not use the mail client. This process is useful and efficient for any professionals and organizations that are seeking or required to handle the email database format conversion effectively. 

These are some reasons why users need to change OST File into PDF:

• Archival and Compliance: PDFs are great for archiving and are legal and organizationally compliant.
• Universal Compatibility: PDF is one of the most common formats accepted today, which means that all the emails that cannot be open with, for example, Outlook, are no longer a problem.
• Data Security: PDF files can be encrypted and protected by a password; thus, the data is safer if it is valuable.
• Improved Accessibility: They can be accessed on any device, which makes it easier.
• Simplified Printing and Presentation: PDFs can retain format and structure and are ready for printing.
• Organized Storage: The emails that one saves in the form of PDFs can easily be arranged for enhanced organization.

Before we talk about OST to PDF conversion, let’s find out where you can find the OST file in your system. 

How Can One Find OST File from Microsoft Outlook?

When we talk about OST files, it comes to knowledge that the entire email database has been stored and maintained by OST files.  Outlook allows users to access their emails and files offline and sync changes with the server when reconnected. But sometimes users find it difficult to locate the OST file. For all those users, here is the location of the OST file in Windows. 

1 Process: Way to Read OST File

• Open MS Outlook.

• Go to File > Account Settings > Account Settings (again from the dropdown).

• Select your account and click Change.

• Look for the Offline Settings section, which shows the location of the OST file.

2 Process: Access OST File Location via Windows File Explorer Option

• Open File Explorer.

• Navigate to the default OST file location:

• Outlook 2016/2019/2021:
  C:\Users\<Your Username>\AppData\Local\Microsoft\Outlook\
• Replace <Your Username> with your actual username.

• Look for files with the extension .ost.

3 Process: Copy/Paste Export OST Data (Optional)

OST files cannot be opened directly in Outlook; thus, you could be required to convert or export their email data.

1. Go to File > Open & Export > Import/Export.
2. Choose Export to a File and click Next.
3. Select Outlook Data File (.pst) and click Next.
4. Choose the mailbox data folder that you want to export files.

Now you have OST file. Let’s move and convert OST file to PDF file with attachments. 

Also take the help of this video tutorial to complete the procedure of OST to PDF conversion.

How to Convert OST File into PDF With Attachments?

Let’s know about the software before using BLR OST converter tool. Through this software, users can easily maintain their OST file hierarchy of the folders as it is before completing the conversion process by opting to maintain the folder hierarchy option. 

Here are the complete steps for OST to PDF conversion prcess. 

Step 1:  Select File/Folder Outlook OST

After you download and run the OST to PDF Converter tool, select OST file. 

Step 2: OST Email Data (Viewer)

After selecting the right file, just press the next button and wait until all files are not shown in preview mode.

Step 3: Select File Conversion Format

From the multiple export options, choose the PDF format. 

Step 4: Select file naming format from the given list.

You can choose in which format you want to save the converted PDF file. 

Step 5: Start to change OST file into PDF

After pressing the export button, get the OST file data into PDF format on the selected data storage media folder.

Bonus point! Users can get free first 15 email data. In free edition, enable users to check out the functionality of the OST file to PDF converter tool. It’s also available on Microsoft OST to PST Converter Software

Why Use the OST to PDF Converter Tool?

• Naming Convention Feature: While using this OST to PDF Converter tool user can select the desired naming convention to save OST files as the desired name. Different naming convention designs, such as Subject, Subject+Date (DD-MM-YYYY), and From+Subject+Date (YYYY-MM-DD).
• Remove/Skip Duplicate: Another feature of this tool is that users can also remove or skip duplicate OST emails or files before beginning the conversion procedure.
• Email Migration: Additionally, using this tool, you can also upload OST emails to Office 365, Gmail, and many other webmail accounts. 
• Save as Date Filter: With the help of a date filter, users can also save OST files to PDF according to date and year without any trouble.
  
• Support Orphan OST File: Using this tool, you can also convert not accessible OST file into PST format. After that, you can access your emails on any Outlook profile. 
• Selective Saving Path: In this feature, users can preserve the conversion data as per the desired location on the desktop or PC.
• Preview Capability: Users can check the complete email or files via the preview feature. 

Conclusion

This is useful information that help users to change OST file into PDF format in a few simple steps. Steps and sections are so clear that it is now easier to find out the backup of emails as OST file from the Microsoft Outlook client on Windows. To accomplish the task of conversion of OST files into PDF format is easier using the recommended OST to PDF Converter. In case of any difficulty or if you face any issues, then contact the support team via live chat or via email. One of the support agents will guide you further in changing OST file format to PDF format.